Under the guidance and supervision of the Director Sales / Events Managers or any assigned Manager, the Events Coordinator is responsible for the coordination of the event selling and operations process including external and internal documentation preparation and distribution, such as Proposal Letter, Letter of Agreement or BEO, etc. He/she is also responsible to assist Events Managers or assigned Manager in all aspect related to events.
KEY RESPONSIBILITIES:
Handles incoming telephone calls and inquiries
Handles incoming and outgoing correspondence
Assists assigned manager to prepare and distribute all external and internal documents, such as Proposal letter, Letter of Agreement or BEO etc.
Up-keeps departmental filing and tracing system for all catering related information and documents such as Menu, Group Files, and proposals.
Maintains the office tidiness and ensuring sufficient office supply and equipment maintenance
Maintains good business relationship and rapport with clients
Provides clerical support to the Events Managers or assigned Manager
Assists Director of Events to maintain up-to-date information and reports contained in the Events Management Manual
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EXPERIENCES AND SKILLS REQUIRED:
Minimum 1-2 years’ experience as an Events Coordinator in an international hotel or the same/ similar capacity with a luxury hotel group
Basic knowledge of English language is an advantage (oral and written)
Strong organizational skills & ability to work under pressure
Able to work independently
Strong Interpersonal skills
Local candidates only
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ATTRIBUTES:
Outgoing & People Oriented
Physically fit, active and willing to work long hours
Team player & open minded
Good relationship builder
Motivator, Self-starter & a Team-builder
Proactive, Flexible and passionate
Well-groomed
Attention to details & service-mind oriented
Proficiency in Computer
Quality driven
If you are interested in the position please apply by e-mail in writing, enclosing your CV to Human Resources Department
